Since we calculate national distributions and rankings, all GAIM competitions should be sent to GAIM headquarters for grading immediately after the competition.
Regardless of your choice to grade on-site, you will receive a pre-labeled envelope in your box of competitions that you will use to return completed Answer Sheets to GAIM Headquarters. You should verify before sending that all sheets are labeled with the team number and division. Once the competitions have been graded and national results released, medals will be sent to any schools from sites that did not grade on-site.
Grading GAIM is easy to do, but doing it on-site during the competition requires some planning. Keep in mind that, if grading is to happen during a GAIM competition, it must happen during Round 2 and the activities portion. Thus, you must have enough volunteers to run the competition, proctor the competition, run the grading room, and grade the competitions. Unless you have more than enough volunteers to manage setup during Round 1 and 2, we also recommend that those grading on-site set up the games and activities room before the start of the competition.
Should I Grade GAIM On-Site?
Frequently Asked Questions
WHen does grading happen?
For those sites who choose to grade on-site, typically, grading happens after Round 1 for the duration of Round 2 and the games and activities portion of the event. For those who choose to leave grading to GAIM headquarters, grading will happen after all of the events have ended, in early May.
Who can grade GAIM?
Since there is no partial credit, grading GAIM is as simple as matching two answers to each other. Any volunteer should be able to grade a GAIM competition successfully.
if i am unable to recruit additional volunteers to grade, who will i use?
Each school is required to bring 1 adult volunteer to the event per team. This means that you will have at least 1 volunteer per team at the event. Since there are typically two teams per room, and you need 1 proctor to oversee the room, you will have 1 extra volunteer for every room with two teams. Our suggestion is that you use this volunteer to grade.
do i need to train the volunteers?
The grading instructions are short and simple, and can be distributed at the event. You simply need to organize your event such that at least 6-12 volunteers (depending on your capacity) are available during Round 2 and the games portion to grade.
why do i need my own plan?
Without grading, GAIM is linear, but between setting up the event, ensuring that all of the teams have all the materials they need, monitoring the halls during breaks, preparing the games and activities room, collecting competitions, filing everybody from one place to the next, and handing out goodie bags and snacks, there is already plenty of planning to do. Introduce grading into the mix, and you suddenly have two totally different things going on at once in two different places, with two sets of people to corral and direct. You’ll need a plan with the following goals:
To complete grading in an organized fashion so that all answer sheets and keys return to one location.
To complete grading before the end of the competition, so that grading does not prolong the event beyond what participants are expecting.
To complete grading accurately, double-checking each competition, so that no teams are inadvertently rewarded or penalized.
Let us know via email whether you are choosing to grade on-site, or if you would like to leave the grading to GAIM headquarters. If you are choosing to grade on site, your competition box will contain a pre-labeled envelope and medals for you to hand out after the competition.
We know that grading sounds like an endeavor, but for most sites it is possible. If you are a first-year site, we generally recommend that you leave grading to GAIM headquarters. If, however, you feel strongly about distributing medals on site, drop us an email, and we’ll help you create a plan for your site.