HOSTING GAIM: WHAT YOU NEED

 

While each GAIM location will require a unique set of resources, hosting GAIM comes down to three magic ingredients:

Space + Girls + Volunteers
 

Space

As long as you have a big space such as a cafeteria or gym, you can host GAIM.

During the math competition portion of GAIM, we recommend that you split teams into individual rooms, such as classrooms, to give students more freedom to talk.  One Upper Elementary and one Middle division team can work in the same room, as long as they belong to different schools.

During the strategy game portion of GAIM Day, everyone congregates in the big space for play time, entertainment, and refreshments. In some schools, fire code limits the number of people in a space so that the students must be split into two large rooms, such as a gym and a cafeteria.

Other setups are possible as well! For example, you can have all of the teams compete in the cafeteria at the same time. Talk with your GAIM liaison to figure out which setup works best with your available space.  


Teams

Recruit as many teams as you can host! We recommend that you recruit at least 8 teams of girls, with a target of 20 - 50 teams, since GAIM is all about fostering collaboration, teamwork, and fun.  

Each participating school may enroll up to 4 teams of 4 girls each. A team can be registered in one of two divisions (Upper Elementary for 3rd-5th graders and Middle for 6th-8th graders) accompanied by a GAIM Coach, who can be a school teacher or parent.

Make sure that you are not surpassing fire code limits. Don’t forget that you will also need to factor in volunteers to help out with GAIM Day!


Volunteers

To run GAIM, you’ll need approximately as many volunteers as the number of teams you have. Volunteers have the following roles:

 

Logistics Coordinators

You should have approximately 1 - 4 per site, depending on the number of participants.

Logistics coordinators are the backbone of your volunteers. They direct other volunteers, students, and coaches to ensure that everyone knows what they are supposed to be doing. Prior to GAIM day, logistics coordinators work with the GAIM liaison to recruit volunteers and communicate with teams.

On GAIM day, logistics coordinators direct registration for students and teams as they enter the event. During the game session, logistics coordinators monitor music and crowd control, and make sure that everyone is having a fun and safe experience. During the farewell, the logistics coordinators announce winners and dismiss the participants. It is the responsibility of the logistics coordinators to ensure all spaces used during GAIM day are taken care of and cleaned.

 

Proctors

You’ll need at least one proctor in each room where teams are answering the competition questions. We recommend one proctor per team.

Proctors can be school coaches, parents, or college and graduate student volunteers, provided they are not proctoring for any family members or teams from their own schools.  

On GAIM day, proctors will pick up three packets for each team that they are proctoring-- a Round 1 packet, Break packet, and Round 2 packet. Proctors then lead their teams to their assigned rooms, and read the instructions.  

Proctors hand out the competition materials, and time the students. Proctors should not answer any competition-related student questions -- the competition is self-explanatory.

After Round 1 and Round 2, proctors put all portions of the competition packet, including scrap paper, back in the original envelope. Logistics coordinators then collect these packets for grading.

After Round 2, proctors bring their teams to the Fun & Games area. Proctors themselves can either be assigned to the grading room to assist with grading, or to the Fun & Games area to play games with the students.

 

Graders

You should have two graders per 4-6 teams.  If you are in a pinch, you can use fewer graders, or ask proctors to grade once they are finished proctoring Round 2 of the math competition.  

Graders work in pairs to grade both competition rounds. Grader 1 writes the score on the back of the answer sheet. Grader 2 writes the score on the front of the answer sheet and checks whether the two grades match. If the grades do not match, Grader 2 verifies and marks the correct grade on the student answer sheet.  

Graders do not need to have a background in math, just attention to detail, as there is no partial credit given.  Graders will compile the list of the top scoring teams.

 

Game Coordinators

Each host site will need at least 8 - 10 Game Coordinators, depending on the number of participants.  Proctors can double as Game Coordinators.  

Game Coordinators can be school coaches, parents, siblings over 16 years old and college or graduate student volunteers. The only requirement is that Game Coordinators must be excited to play games with the girls!

Game Coordinators should be familiar with the layout of the building in order to direct people to bathrooms, exits, and activity locations.